EL PASO COUNTY | ||
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AGENDA
Enrique Moreno County Courthouse Judge Alicia R. Chacón County Commissioners Courtroom 500 East San Antonio Room 303 El Paso, Texas 79901 If you have questions or need additional assistance, please contact us at (915) 546-2215
Website address: http://www.epcounty.com Agendas are posted online at: https://epcounty.primegov.com/public/portal For the meeting broadcast schedule, go to: https://www.epcounty.com/_meetings.htm To view live video webcast: https://www.youtube.com/@elpasocountycommissionerscourt
Members of the public are welcome to participate and address the Commissioners Court during any meeting. To participate in public comment by telephone, please call: 888-835-7276 or 888-8 EL PASO. Members of the public may also participate via videoconference by visiting: https://www.epcounty.com/public-comment.htm
This meeting may include one or more Commissioners that will participate by videoconference, and El Paso County employees that will participate by videoconference, which is allowed pursuant to Texas Government Code Section 551.127. A quorum of the Commissioners Court will be physically present at 500 East San Antonio Room 303, El Paso, Texas 79901. A member of the Commissioners Court who is presiding over the meeting will also be physically present at the location listed above. The meeting is open to the public during the open portions of the meeting, and the Commissioner participating by video conference shall be visible and audible to the public for as long as the Commissioner is able to participate.
NOTICE TO THE PUBLIC All matters listed under the Consent Agenda will be considered by the Commissioners Court to be routine and will be enacted by one motion in the form listed below. There will be no separate discussion of these items unless members of the Court or persons in the audience request that specific items be moved from the Consent Agenda to the Regular Agenda for discussion prior to the time the Commissioners Court votes on the motion to adopt the Consent Agenda. All matters listed on the Consent Agenda and Regular Agenda may be discussed in Executive Session at the discretion of the El Paso County Commissioners Court following a verbal announcement, if an appropriate exception to the Texas Open Meetings Act is applicable.
Please place all electronic devices on silent mode to reduce disruption of the meeting. |
1. | OPEN MEETING |
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2. | PLEDGE OF ALLEGIANCE |
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3. | INVOCATION |
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4. | CONSENT AGENDA |
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A. | Approval of the Minutes of the regular meeting of September 16, 2024, and the special meeting of September 19, 2024. Betsy C. Keller, Chief Administrator, County Administration, 915-546-2215 |
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B. | Pursuant to the Texas Local Government Code, Section 115.021, audit and settle all accounts against the County shown on the attached listing and direct the payment of those accounts. Barbara Parker, County Auditor, County Auditor's Office, 915-273-3262 |
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C. | Approve and authorize the County Judge to sign the Community Development Block Grant-Colonia Self Help Center Program Citizen Participation Plan Resolution Regarding Civil Rights and accompanying forms in compliance with program requirements under the Texas Department of Housing and Community Affairs. Further, approve the designation of the Civil Rights Officer as required. (Contract No. 2024-0604) Irene Gutierrez, Executive Director, Community Services, 915-273-3485 |
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D. | Pursuant to Texas Local Government Code Section 316.004, approve and authorize the waiver of entrance fees to Ascarate Park for the Annual Crime Victims Walk to be held on Sunday, October 27, 2024, from 5:30 a.m. to 12:00 p.m. Ricardo A. Samaniego, County Judge, County Judge's Office, 915-546-2098 |
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E. | Approve and authorize the County Judge to sign the Texas Association of Counties Affiliate Association (TAC) Contract Service Agreements between the County of El Paso and the following service provider participating in the Border Prosecution Unit (BPU) Supplemental Grant #5222801, from September 1, 2023, through August 31, 2025, in the amount of $100,000. Funding is available in GR1BPUSU24CONTRSVC-GEN. (Contract No. 2024-0723) Bill D. Hicks, District Attorney, District Attorney's Office, 915-546-2059 |
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F. | Approve and authorize the County Judge to sign the Agreement between El Paso County and AXON Enterprise, Inc for eleven (11) Axon Fleet Vehicle Camera Systems for the Public Safety Division. Funding for the total amount of $144,375.00 is available in CP-REPLACE24-PUBSAF-MISC EQUIP. (Contract No. 2024-0720) Art Nevarez, Director, Information Technology, 915-273-3301 |
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G. | Approve and authorize the County Judge to sign the Interlocal Agreement for Post Adjudication Services of Juvenile Offenders between El Paso County, on behalf of the El Paso County Juvenile Probation Department and the Nueces County Juvenile Board/Nueces County Juvenile Probation Department for residential care services provided at the Robert N. Barnes Regional Juvenile Facility from October 1, 2024, through September 30, 2025. Funding is available in SG-TJJDST25-OPERATING EXP. (Contract No. 2024-0684) Rosie Medina, Chief Officer, Juvenile Probation, 915-273-2036 |
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H. | Approve and authorize the County Judge to sign the Youth Residential Treatment Services Agreement, on behalf of the El Paso County Juvenile Probation Department and Pegasus Schools, Inc. for residential treatment services for children who have been adjudicated of delinquent conduct or conduct indicating a need for supervision from October 1, 2024, through September 30, 2027. Cost is based on term use and specialized care daily rate of $227.34 Funds are available in GF-JPD-COMM SVC-NON-SEC PLCMNT, SR-JPDSUP-COMM SVC-N-SEC PLMNT, TJJD JUVENILE BOARD STATE AID GRANT 2025 AND TJJD REGIONAL DIV ALT PROG GRANT 2025. (Contract No. 2024-0708) Rosie Medina, Chief Officer, Juvenile Probation, 915-273-2036 |
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I. | Approve and authorize the County Judge to sign the Contract for Residential Juvenile Offender Services between El Paso County, on behalf of the El Paso County Juvenile Probation Department and the Bell County Juvenile Board, Bell County Juvenile Services for residential juvenile offender services from October 1, 2024, through August 31, 2025. Funding is available in of GF-JPD-COMM SVC-SEC PLACEMENT, SR-JPDSUP-COMM SVC-SEC PLCMNT, TJJD JUVENILE BOARD STATE AID GRANT 2025 AND TJJD REGIONAL DIV ALT PROG GRANT 2025. (Contract No. 2024-0711) Rosie Medina, Chief Officer, Juvenile Probation, 915-273-2036 |
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J. | Approve and authorize the County Judge to sign the Youth Residential Treatment Services Agreement between the El Paso County, on behalf of the El Paso County Juvenile Probation Department and Shoreline, Inc. Dba Shoreline Treatment Center, a Texas for profit corporation, for residential treatment services for children who have been adjudicated of delinquent conduct or conduct indicating a need for supervision and placement from October 1, 2024, through September 30, 2027, at a daily rate of $250. Funds are available in GF-JPD-COMM SVC-NON-SEC PLCMNT and SR-JPDSUP-COMM SVC-N-SEC-PLMNT. (Contract No. 2024-0713) Rosie Medina, Chief Officer, Juvenile Probation, 915-273-2036 |
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K. | Approve and authorize the County Judge to sign the Contract and Agreement for Placement of Juvenile Offenders between El Paso County, on behalf of the El Paso County Juvenile Probation Department and the Garza County Juvenile Board for placement of juvenile offenders from October 1, 2024, through September 30, 2025. Funds are available in GF-JPD-COMM SVC-SEC PLACEMENT, SR-JPDSUP-COMM SVC-SEC PLCMNT, TJJD JUVENILE BOARD STATE AID GRANT 2025 AND TJJD REGIONAL DIV ALT PROG GRANT 2025. (Contract No. 2024-0732) Rosie Medina, Chief Officer, Juvenile Probation, 915-273-2036 |
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L. | Approve and authorize the County Judge to sign the Interlocal Cooperation Agreement between the El Paso County Juvenile Probation Department and the Hill County Juvenile Probation Department for post-adjudication secure correctional facility residential treatment services from September 1, 2024, through August 31, 2025, with 2, one-year extensions. (Contract No. 2024-0737) Rosie Medina, Chief Officer, Juvenile Probation, 915-273-2036 |
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M. | Approve and authorize the County Judge to sign the Interlocal Cooperation Agreement between El Paso County, on behalf of the El Paso County Juvenile Probation Department and The Tom Green County Juvenile Probation Department for post-adjudication secure correctional facility residential treatment services from October 1,2024, through September 30, 2025, with 2, one-year extensions. (Contract No. 2024-0749) Rosie Medina, Chief Officer, Juvenile Probation, 915-273-2036 |
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N. | Approve amendment No. 44 to the County of El Paso’s 2023-2024 operating budget. This budgetary amendment will not increase or decrease the County of El Paso’s 2023-2024 overall operating budget of $651,296,046.14. Melissa Carrillo, Executive Director, County Operations, 915-546-2162 |
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O. | Approve and authorize the use of County general funds to temporarily pay for grant-funded personnel and operating expenses in the amount of $196,905.07 from October 1, 2024, through November 30, 2024, or until pending State grant awards are received and accepted. Funding is available in GF-GADM-XFER OUT-GRANT MATCH. Melissa Carrillo, Executive Director, County Operations, 915-546-2162 |
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P. | Approve and authorize the transfer of funds in the amount of $75,000 to cover the cost of Christmas Lights and Displays for the Lights on the Lake in December 2024. Funds are available in GF-PARKS&RECADM-CONTR SVC-GEN. Further, authorize the reallocation of funds from GF-PRKS&RECADM-CONTR SVC-GEN to GF-ASCARATEOP-LIGHT DÉCOR . Timothy Fulton, Interim Director, Parks and Recreation, 915-771-2380 |
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Q. | Approve and authorize the County Judge to sign the Seventh Amendment to the Interlocal Agreement VRF Project Development Agreement for the Darrington Roadway Improvement Project with the Camino Real Regional Mobility Authority (CRRMA). This amendment will allow the CRRMA to provide engineering and administration services for the right-of-way acquisition of the required parcels for the project. Funding in the amount of $228,000 will be used from Vehicle Registration Fee proceeds administered by the CRRMA. No County funds are required. (Contract No. 2024-0574) (Precinct 3) Michael McElroy, Director, Planning and Development, 915-273-3330 |
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R. | Pursuant to Texas Local Government Code §232.023, approve and authorize the acceptance, filing and recording of the Sahajanand Unit One Subdivision plat. Michael McElroy, Director, Planning and Development, 915-273-3330 |
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S. | Pursuant to Texas Local Government Sections 232.028 and 232.029, approve and authorize the issuance of certification regarding compliance with applicable plat requirements as provided on the attached listing. Michael McElroy, Director, Planning and Development, 915-273-3330 |
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T. | Approve and authorize the Judge to sign an Order Adopting a Special Water Rate for Water Haulers Serving the East Montana Water System, establishing a Tier 2 rate for water haulers who purchase water from the East Montana Water System for the express purpose of providing water to individual residences lacking a reliable water supply. (#5197-OP) Norma Rivera-Palacios, Executive Director, Public Works, 915-273-3330 |
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U. | Approve and authorize the Sole Source Purchase of Support and Maintenance for Public Safety Records and Management Software for the County of El Paso from Intergraph Corporation - Hexagon, Safety, Infrastructure & Geospatial Division of Madison, AL in the grand total of $407,399.28. Funds are available in GF-ITD-MAINT/REP-SOFTWARE. Pursuant to Texas Local Government Code Section 262.024 (a)(7)(A), as a sole source item, it is exempt from the provisions of the County Purchasing Act. Sole Source will be re-evaluated at time of new contract to ensure compliance with statute. Karen Davidson, Purchasing Agent, Purchasing, 915-273-3349 |
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V. | Approve and authorize the purchase of Hardware and Training for Door Modernization at the El Paso County Downtown Jail using Region 19 Contract 22-7434 awarded to Saucedo Lock Co. (DACAMA LLC) of El Paso, TX for a grand total of $273,454.20. Purchasing approved on September 17, 2024. Funding is available in CP-TN23B-DDF-RENOV-DOORMODERN. Karen Davidson, Purchasing Agent, Purchasing, 915-273-3349 |
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W. | Approve and authorize the Purchase and Installation of Four (4) Axon Fleet Vehicle Camera Systems for Constable Precinct 2, 3, 5 & 7 of the El Paso County, Texas (12409870) using Sourcewell Contract 101223-AXN awarded to Axon Enterprises, Inc. of Scottsdale, AZ for the grand total amount of $50,616.00. Purchasing approved on September 17, 2024. Funding is available in CP-REPLC24-CONS2-VEHICLE, CP-REPLC24-CONS3-VEHICLE, CP-REPLC24-CONS5-VEHICLE, and CP-REPLC24-CONS7-VEHICLE. Karen Davidson, Purchasing Agent, Purchasing, 915-273-3349 |
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X. | Approve and authorize the purchase for As-Needed Grounds Maintenance, Equipment Attachments, Accessories and Related Services using Sourcewell Contract 031721-VRM awarded to Vermeer Manufacturing Company dba Vermeer Corporation of Pella, IA; using Sourcewell Contract 31121-DAC awarded to Deere and Company of Cary, NC and Sourcewell Contract 031121-TTC awarded to The Toro Company of Bloomington, MN. Pricing and discounts as identified through cooperative contracts. The as-needed approval is for individual purchase(s) not exceeding $50,000. Any purchase(s) that exceed $50,000 will be presented to Commissioners Court on an individual basis. Purchasing approved on September 17, 2024. Funding available in various accounts. Karen Davidson, Purchasing Agent, Purchasing, 915-273-3349 |
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Y. | Approve and authorize the award of RFP 24-019 Technical Assistance for Small Businesses at the Mission Trail for El Paso County, TX to the highest scoring firm, El Paso Hispanic Chamber of Commerce of El Paso, TX. Purchasing approved on September 5, 2024. Funds are available in SG-GUSSBA24-OPERATING EXP. Karen Davidson, Purchasing Agent, Purchasing, 915-273-3349 |
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Z. | Approve and authorize the award of RFP 24-020 Marketing Support for Small Businesses Along the Mission Trail for the County of El Paso, TX for the Economic Development Department to the highest scoring firm, EFO LLC dba EFO Media of El Paso, TX. Purchasing approved on September 5, 2024. Funds are available in SG-GUSSBA24-OPERATING EXP. Karen Davidson, Purchasing Agent, Purchasing, 915-273-3349 |
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AA. | Approve and authorize the transfer and removal of surplus assets from the respective departments to the Purchasing Department in compliance with Texas Local Government Code Section 262.011(j). See attachment. Karen Davidson, Purchasing Agent, Purchasing, 915-273-3349 |
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AB. | Approve and authorize the County Judge to sign the Interlocal Agreement between El Paso County and El Paso MHMR D/B/A Emergence Health Network for Jail Based Competency Restoration which provides competency restoration services to adults who are deemed incompetent to stand trial from July 1, 2024, and may be extended for two, one-year terms. (Contract No. 2024-0786) Richard Wiles, Sheriff, EPCSO, (915) 538-2006 |
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AC. | Approve and authorize the reallocation of funding in the amount of $100,000 from CP-TN22-OVERLANDCROS-PROF SVCS to CP-TN22-SODETELEVA-RENOVATIONS, and $32,218.91 from CP-TN2022-CAP OUT-MISC to CP-TN22-SODETELEVA-RENOVATIONS, for a cumulative amount of $132,218.91 related to the Downtown Detention Facility Elevator Modernization Project. Jose M. Landeros, Director, Strategic Capital Development, 915-546-2159 |
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AD. | Approve and authorize the transfer of funds in the amount of $37,022.00 from CP-IMPROV01-CONTINGENCIES to CIP2023-COFFESHOP-RENOV for the coffee shop construction project. Jose M. Landeros, Director, Strategic Capital Development, 915-546-2159 |
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AE. | Approve and authorize the County Judge to sign Task Order No. 10, Community Demand Response Service Planning with the Texas A&M Transportation Institute (TTI) from September 1, 2024, through August 31, 2025, in the amount of $270,000. Funds are available in SG-GPLANST24-OPERATING EXP. (Contract No. 2024-0748) Xavier Banales, Interim Director, Transit Operations, 915-546-2159 |
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AF. | GRANT AWARD - Approve and authorize the County Judge to accept the grant award from the Office of the Governor Criminal Justice Division (CJD) for the 65th Family Drug Court from September 1, 2024, through August 31, 2025, in the amount of $89,131. No County match required. (Contract No. 2024-0782) Yahara Gutierrez, District Judge, 65th District Court, 915-546-2102 |
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AG. | GRANT ADJUSTMENT - Approve and authorize County Judge to electronically sign the Third Amendment to the Office of the Governor Antiterrorism and Emergency Assistance Program (AEAP) grant #3923003 amending the Programmatic Measures as allowed by the funding agency. (Contract No. 2024-0779) Irene Gutierrez, Executive Director, Community Services, 915-273-3485 |
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AH. | GRANT AWARD - Approve and authorize the County Judge to electronically sign and accept the Statement of Grant Award from Office of the Governor Criminal Justice Division, Juvenile Drug Court Program Grant from September 1, 2024, through August 31, 2025, in the amount of $83,344.24. No County match is required. (Contract No. 2024- 0765) Rosie Medina, Chief Officer, Juvenile Probation, 915-273-2036 |
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AI. | GRANT AWARD - Approve and authorize the County Judge to electronically sign and accept the Statement of Grant Award from Office of the Governor, Criminal Justice Division Project Hope Juvenile Mental Health Court Grant from September 1, 2024, through August 31, 2025, in the amount of $93,613.60. No County match is required. (Contract No. 2024-0767) Rosie Medina, Chief Officer, Juvenile Probation, 915-273-2036 |
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AJ. | GRANT AWARD - Approve and authorize the County Judge to accept the FY25 Specialty Court grant on behalf of the Driving While Intoxicated (DWI) Program in the amount of $274,153.00 from September 1, 2024, through August 31, 2025. No County match is required. (Contract No. 2024-0761) Melissa Carrillo, Executive Director, County Operations, 915-546-2162 |
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AK. | GRANT AWARD - Approve and authorize the County Judge to electronically sign and accept the FY24 Office of the Governor Victims of Crime Act First Responder Mental Health Program Grant from October 1, 2024, to September 30, 2025, in the amount of $53,720. A County match in the amount of $15,800 is required and is available in GF-GADM-XFER OUT-GRANT MATCH. (Contract No. 2024-0774) Richard Wiles, Sheriff, EPCSO, (915) 538-2006 |
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AL. | GRANT AWARD – Approve and authorize the County Judge to sign the Texas Department of Transportation (TxDOT) FY2025 Intercity-Bus (ICB) Project Grant Agreement (PGA) from September 1, 2024, through August 31, 2025, in the amount of $676,068. This will continue the provision of the Intercity-Bus (ICB) Service, serving El Paso and Anthony, Texas, and Las Cruces, New Mexico. A 50/50 match is required and met by the New Mexico Department of Transportation (NMDOT) funds; therefore, no County match required. (Contract No. 2024-0735) Xavier Banales, Interim Director, Transit Operations, 915-546-2159 |
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5. | RESOLUTIONS |
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A. | Approve and adopt a resolution honoring the memory of Danny McKillip and celebrating his exceptional contributions to the sport of track and field and cross country, as well as his profound impact on the lives of countless young students and athletes. David Stout, Commissioner, Precinct 2, 915-546-2111 |
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B. | Approve and adopt a resolution declaring October 12, 2024, as Dia de la Hispanidad, in El Paso County, Texas. Ricardo A. Samaniego, County Judge, County Judge's Office, 915-546-2098 |
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C. | Approve and adopt a resolution recognizing September 23 - October 31, 2024, as El Paso County Employees Combined Charities Campaign Month, in El Paso County, Texas. Ricardo A. Samaniego, County Judge, County Judge's Office, 915-546-2098 |
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6. | PUBLIC COMMENT |
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7. | COMMISSIONERS COURT |
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A. | Discuss and take appropriate action to authorize the waiver of parking fees at Ascarate Park on October 26, 2024, for the El Paso County Sheriff’s Office Zombie Run. David Stout, Commissioner, Precinct 2, 915-546-2111 |
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B. | Discuss and take appropriate action to adopt a resolution regarding the County’s potential role to sponsor the Downtown Deck Plaza Project dependent upon favorable terms and take any other appropriate action to support the El Paso MPO’s grant application. (#5600-OP) Ricardo A. Samaniego, County Judge, County Judge's Office, 915-546-2098 |
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8. | PURCHASING |
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A. | Approve and authorize the award of RFP 24-016 Third Party Administration for Health, Dental, and Related Benefits for the El Paso County, Texas, Human Resources Department to the top Three (3) scoring firms; Aetna Life Insurance Company of Hartford CT, for Dental Services; Health Care Service Corporation A Mutual Legal Reserve Company dba Blue Cross Blue Shield of Texas of Richardson TX, for COBRA EAP, Health, Pharmacy, Section 125, and Stop Loss Services; and United HealthCare Services Inc., of Minnetonka MN for Medicare Advantage Services. Purchasing approved on September 17, 2024. Funds are available in IS-HEALTH-HEALTH/DENTAL CLAIMS. Karen Davidson, Purchasing Agent, Purchasing, 915-273-3349 |
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9. | AUDITOR |
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A. | Pursuant to the Texas Local Government Code § 114.023, 114.024, 114.025 and 114.026, accept the attached presentation and the interim financial report for the month ended August 31, 2024. The interim financial report is located on the internet at: http://www.epcountytx.gov/auditor/publications/monthlyreports.htm. Barbara Parker, County Auditor, County Auditor's Office, 915-273-3262 |
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B. | Pursuant to the Texas Local Government Code, §114.025, accept the 2023 Annual Comprehensive Financial Report. This report is located on the internet at: http://www.epcounty.com/auditor/publications/acfr.htm. Barbara Parker, County Auditor, County Auditor's Office, 915-273-3262 |
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10. | EXECUTIVE SESSION
Only the members of the Commissioners Court have a right to attend an executive session, except that legal counsel must be present if the executive session is held pursuant to Government Code section 551.071. In addition to legal counsel, Commissioners Court may include in executive session certain officers and employees if it finds that (1) their participation is necessary to the matter under consideration; (2) their interests are not adverse to the county, and (3) their presence will not waive the attorney client privilege. Generally, the Chief Administrator, Budget Executive Director, County Clerk's representatives, and County Auditor's Office representatives attend the closed session items based on the enumerated criteria, and certain other persons may attend based on the above-listed criteria or as otherwise provided by law. |
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A. | Discuss findings regarding persons necessary in Executive Session. Betsy C. Keller, Chief Administrator, County Administration, 915-546-2215 |
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B. | Discuss legal rights and responsibilities regarding litigation styled Ken Paxton, in his Official Capacity as Attorney General of Texas; State of Texas, v. Annunciation House, Inc., 24-0573, County Attorney’s File No. 0131-24-AA, pursuant to Texas Code Section 551.071. Bernardo Cruz, Assistant County Attorney, County Attorney's Office, 915-273-3247 |
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C. | Discuss legal rights and responsibilities regarding litigation styled Brown v. Paxton, Case No. 1:24-CV-1095, County Attorney’s file number 0132-24-AA, pursuant to Texas Government Code Section 551.071. Bernardo Cruz, Assistant County Attorney, County Attorney's Office, 915-273-3247 |
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D. | Pursuant to Texas Government Code Sections 551.071 and 551.076, discuss and receive legal advice concerning the County’s rights and responsibilities with respect to security within the County Jail and law enforcement actions by the State that impact El Paso County operations. Christina Sanchez, County Attorney, County Attorney's Office, 915-273-3247 |
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E. | Discuss litigation styled Brigitte Ballou v. County of El Paso, Texas; Cause No. 2022DCV0480; County Attorney case number: 0032-22-LD, pursuant to Texas Government Code Section 551.071. Jed Untereker, Assistant County Attorney, County Attorney's Office, 915-273-3247 |
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F. | Pursuant to Texas Government Code Section 551.074, discuss a personnel matter regarding the Sergeant Deputy Constable with the office of Constable Precinct 5. Sam Trujillo, Interim Chief Human Resources Officer, Human Resources, 915-273-3520 |
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11. | REGULAR SESSION |
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A. | Discuss and take appropriate action to decrease the financial and operational impact to El Paso County as it pertains to law enforcement actions by the State, including arrests along the El Paso border. Further, as required by the Office of the Governor for the Operation Lone Star grant, adopt a resolution approving the submission of El Paso County's grant application for the Operation Lone Star grant. Finally, take appropriate action regarding the continuation and renewal of the Disaster Declaration issued by the El Paso County Judge. Christina Sanchez, County Attorney, County Attorney's Office, 915-273-3247 |
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B. | Discuss and take action to approve up to 240 hours (30 days) of Administrative Leave for the Office of Constable Precinct 5. Sam Trujillo, Interim Chief Human Resources Officer, Human Resources, 915-273-3520 |
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ADJOURN |
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